Minutes of a coordination meeting and follow-up of action points

Rehabilitation: completed 120 + 85 + 40 = 245 (not 255); planned 200 + 150 + 60 = 410 (not 400). Rate: 245 / 410 = 59.8% (not 64%). By partner: NGO A 60%, NGO B 56.7%, NGO C 66.7%. The figure announced in the meeting must be corrected in the minutes, with a neutral note ("figures checked after the meeting").

Insulation kits: covered 600 + 450 = 1,050; gap = 1,800 - 1,050 = 750 households. If NGO C obtains its funding: 750 - 200 = 550 households remain without coverage.

Example:

Shelter working group, North Lebanon. Monthly meeting of 08/10, 10:10 - 11:45, Tripoli and online. Present: co-chair (United Nations agency), NGO A, NGO B, NGO C, NGO D (online), Minieh municipality. Apologies: NGO E.

1. Follow-up of September actions: see attached tracker.

2. Rehabilitation: 245 dwellings rehabilitated out of 410 planned this quarter (60%); figures checked after the meeting. NGO A: 120 out of 200 (delays in landlords' authorisations); NGO B: 85 out of 150 (material prices up by about 18% since July); NGO C: 40 out of 60.

3. Eviction threats: NGO D reports 14 households threatened with eviction in Beddawi. The cases will be referred by NGO D to the protection working group and legal assistance partners, through the usual confidential channels.

4. Winter, insulation kits: need of 1,800 households; stocks available for 1,050 households (NGO A and B); gap of 750 households, reduced to 550 if NGO C's funding (200 households) is confirmed at the end of October.

Decisions: the co-chair passes on the gap to national level by 15/10.

Actions: see updated action tracker.

Next meeting: 12/11, 10:00, Tripoli and online.

Points to clarify before circulation: the person responsible for A8, the deadline for A6 and the new deadline for A2.

• Name and phone number of the family threatened with eviction: sensitive personal data; the minutes are widely circulated, including to authorities. This information goes through the confidential referral.
• "Landlord known to be a crook": an unverified, defamatory accusation that may expose the family and NGO D to retaliation.
• NGO B's side remarks about NGO A: said outside the meeting and unverified. If there is doubt about the data, the co-chair deals with it bilaterally, by checking the figures, not in the minutes.
• The incorrect figure of 255 out of 400: it must not be repeated as it stands; the verified figure is given.

"Subject: North Lebanon shelter WG, minutes of the meeting of 08/10. Dear all, please find attached the minutes of the meeting of 08/10 and the updated action tracker. Please send any corrections by 13/10; without feedback, the minutes will be considered approved. Reminders: NGO C and D, please submit the 4W matrix; NGO A or C, please confirm who is sending the list of landlords. Next meeting: 12/11 at 10:00, Tripoli office and online (link attached). Best regards."